Why Your Induction Process Is Holding You Back

Imagine arriving on-site, ready to start the day, only to be told you can’t proceed. Your induction has expired, and without it you’re not allowed to continue on-site. While you spend time trying to get it sorted, time keeps moving and the job starts falling behind schedule.  

Unfortunately, this kind of thing happens all too often, and is something I’ve experienced personally. Historically there were no digital systems in place, inductions were tracked on paper, and the only way for me to have known beforehand that my induction had expired would have to keep a personal record or to contact the site in advance, and if we are honest who is that diligent? There were no reminders, no alerts and no easy way for me to check on my induction status. Just a frustrating delay that was hard to avoid, no matter how prepared I thought I was. When new sites started to use digital induction processes, the situation improved with e-mail or SMS alerts that induction had expired. However, even these systems typically still rely on the inductor also noticing the alert, re-enrolling the inductee and ensuring that the inductee completes the induction and this syncs to the information available at site to manage workers. Several times a link in that chain had resulted in delays on site while systems are synchronised or expired inductions that have been missed required completion on the day.

The problem with separate systems or processes is that they rely too heavily on people to check, chase and inform. When any of those steps are missed, the results are always the same; wasted time and a job that had to start later than planned, or work being done without the required induction putting workers safety and employers’ compliance at risk.

KUDO’s integrated inductions process has been designed to remove this inefficiency and risk.

With KUDO’s induction solution in place, you can:

Inform workers beforehand: Workers are notified automatically via email when an induction is approaching expiry, allowing them plenty of time to get it updated.

Complete inductions on your phone: The system doesn’t just block access, workers are supported and taken to the necessary inductions from within the app, either from the site page or from the dedicated inductions page in one click.

Store information in one place: Workers can check the status of their inductions for multiple sites all from within the mobile app, allowing them to complete the inductions at any time.

For site managers and operators, the benefits are clear, personnel are unable to access sites without the correct competencies in place, this removes the need for manual checks and eliminates the risk of human error. Compliance simply becomes a part of your workforce management.

Had I been using KUDO’s induction for all my delayed site visits, the outcomes would have been very different. I would have received my reminder in advance, completed the induction ahead of time and walked straight onto site, ready to work. This simple system would have prevented disruption and saved time for both me and the team.

It’s often the small tasks such as inductions that can cause the biggest hold ups when they’re overlooked. With the right systems in place, these checks become seamless, helping workers stay compliant and ensure teams can get on with the job without interruption.

If you want to reduce delays and improve how inductions are managed across your sites, book a demo at hello@kudosoftware.com