QR Code Access
Generate QR codes for your sites that lets first-time users request access instantly. Requests go through the approval workflow in the web portal, and once approved, they can download the KUDO app, create an account, and log in to gain site access.
What's the problem?
-
Admin teams spend valuable time entering details for first-time or infrequent visitors.
-
Information is often shared verbally, leading to misheard names, incorrect numbers, or incomplete records.
-
There’s no consistent process for onboarding non-regular site users, which can create delays and compliance gaps.
-
Phone-based approvals slow down access and place extra pressure on control rooms and site managers.
How we can help
-
Generate QR codes for each site that first-time users can scan instantly when they arrive.
-
Users submit their own details through a quick, secure digital form, reducing reliance on phone calls.
-
Access requests flow straight into the approval workflow in the KUDO web portal.
-
Once approved, users download the KUDO app, create an account, and gain access for future visits.
Benefits
-
Reduces admin workload by removing the need for manual data entry.
-
Improves accuracy as users input and verify their own information.
-
Creates a consistent, digital approval process for all first-time users.
-
Helps maintain accurate on-site records and strengthens compliance.
-
Speeds up the onboarding process, cutting out long phone queues and manual handovers.
Common Questions QR Code Access:
What is the QR Code Access feature in KUDO?
QR Code Access is a first-time visitor onboarding feature within the KUDO platform. A unique QR code is generated for each site and can be displayed at the gate or entrance. When a first-time visitor scans the code on arrival, they are directed to a secure digital form where they can submit their own access request — which flows directly into the approval workflow in the KUDO web portal.
How does QR code-based site access reduce admin workload for renewable energy site managers?
Traditional first-time visitor processes require control room staff or site managers to manually enter visitor details — often received verbally over the phone. QR Code Access transfers this data entry to the visitor themselves, improving accuracy and freeing up control room staff for higher-value tasks. The process also removes reliance on phone calls for initial access approvals.
What happens after a first-time visitor scans the QR code at a renewable energy site?
The visitor scans the code, submits their details via the secure digital form, and their request is sent directly to the approval queue in the KUDO web portal. Once approved, they are guided to download the KUDO app and create an account, giving them a digital identity within the platform for all future site visits.
How does QR Code Access improve the accuracy of visitor records?
Because visitors enter their own details — rather than communicating them verbally to a control room — the risk of misheard names, incorrect phone numbers, or incomplete records is significantly reduced. The digital form also enforces required fields, ensuring no essential information is missing at the point of entry.
Is QR Code Access suitable for sites that receive infrequent or contractor visitors?
Yes. QR Code Access is specifically designed for first-time or infrequent visitors — a common scenario on renewable energy sites receiving contractor teams for inspections, maintenance, or construction activity. It creates a consistent, scalable onboarding process without requiring prior setup for each individual visitor.
